Key Roles and Responsibilities for your Emergency Preparedness team

Planning and implementation

• Develop the Business Continuity Plan (BCP).
• Establish alert levels and monitor.
• Develop training and cross-training plans.
• Identify key business partners such as suppliers and clients and determine if they have a BCP.
• Assess potential financial impact of an emergency on the business.
• Ensure adequate amount of supplies (could include emergency safety equipment, hygiene supplies like hand sanitizers, cleaning products, masks, protective barriers, etc.).
• Implement the plan and perform a trial run.

Policies, procedures, organization

• Establish policies such as compensation and absences, return to work procedures, telecommuting, flexible work hours, travel restrictions.
• Define chain of command for plan implementation.
• Establish trigger points for when to implement the BCP.
• Establish emergency safety policies for the workplace.
• Establish policies for employees who are directly affected by the emergency.

Communications

• Maintain good communications and manage relations with all staff levels.
• Advise senior management.
• Establish the importance of the BCP throughout the organization.
• Liaison with local government agencies if applicable.
• Prepare and disseminate timely and accurate information to all employees.
• Educate staff about possible emergencies.
• Setup systems to monitor employees in an emergency.